ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provide front desk reception coverage for normal business hours including opening and closing duties. As needed.
• Interface daily interface with site security officers to coordinate site activities and information. 
• Greet all clients, vendors, reps, candidates, etc., with a high level of professionalism and service.
• Preregister and check in visitors using iLobby system.
• Issue and control site access badges as needed using Brivo system.
• Assist with daily mail dissemination, both incoming and outgoing.
• Serve as the main point of contact for facility related vendors.
• Serve as main point of contact for property management work tickets and coordination of landlord sponsored site work.
• Coordinate the company owned building equipment maintenance schedule for facilities.
• Maintain EHS compliance calendar activities and schedule EHS support activities. 
• Schedule departmental meetings and activities as needed.
• Assist in coordination of site events and catering.
• Oversee the upkeep of the front lobby and reception area.
• Maintain the Site Operations department SharePoint page.
• Assist in maintaining emergency management notification software using Alert Media software.
• Assist in assigning employee seating using Office Space software.
• Order, receive, and stock office supply inventory.
• Order shipping & receiving supplies.
• Organize and maintain storage and warehouse spaces throughout the campus.
• Support laboratory and site safety programs as needed.

ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:

• Other duties, as assigned

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES:

• Minimum of a High School diploma with minimum of 3 years of relevant experience. Previous Pharma and/or Biotech experience a plus
• Willingness and ability to provide occasional overtime support after-hours and on weekends (e.g. be listed on the Site Operations after-hours contact list). 
• Proven administrative ability and workflow management
• Strong organizational skills with attention to detail
• Effectively communicate within a group and individually
• Ability to work collaboratively with multi-disciplinary groups in a fast-paced work environment
• Strong attention to safety

TECHNICAL KNOWLEDGE REQUIRED:

• Equipment: PC, scanners, copy machines, voicemail and e-mail systems, and common office machines.
• General Software Knowledge: Windows, MS Office (Outlook, Word, Excel, PowerPoint. Teams). Zoom.  
• Additional Specialized Software (experience a plus, training provided); SharePoint, iLobby, Brivo, Eagle Eye, Office Space, Alert Media. 

INTERNAL AND EXTERNAL RELATIONSHIPS:

• Site Operations is a support service.
• Internally, this individual will work with personnel from Facilities, Lab Operations, EHS, Site Security, Shipping & Receiving, and Purchasing. And may also communicate between other non-regional Corporate and site personnel.  
• Externally, this individual will build and maintain new and current vendor services relationships.
• This position will occasionally encounter regulatory inspectors. 

EFFORT REQUIRED/ENVIRONMENTAL CONDITIONS:

• Physical Activities: On a continuous basis, either sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means; walking within laboratories and between buildings; as well as lifting up to 30 lbs. will be required. The noise level in the work environment is usually low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.
• Laboratory & Warehouse Activities: Experience, and/or willingness and ability to work within a laboratory and/or warehouse environment where hazardous materials are used and stored. Environmental, health and safety requirements apply, required training and PPE will be provided.

Important Notice: Protecting Your Information
Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com.